Volunteers
Please be advised that not all of this data is shared with everyone listed. We only share data required for that particular function and only the minimum required.
| What is the service being provided? | Personal data of volunteers who support the school | ||||||||||||||||||||||||||||||||
| What personal data do we need from you? |
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| Who will be using your Personal Data? | Who is the Data Controller? | Stewards Academy Trust | |||||||||||||||||||||||||||||||
| Lauri Almond – Essex County Council | |||||||||||||||||||||||||||||||||
| Are there any Data Processors? | Yes | ☒ | No | ☐ | |||||||||||||||||||||||||||||
| Who are they? | · Capita SIMS · Parent Pay · Parent Mail · Vericool | ||||||||||||||||||||||||||||||||
| What will it be used for and what gives us the right to ask for it and use it? | The Purpose(s): | Personal and pupil safety. Communication purposes | |||||||||||||||||||||||||||||||
| The Legal Condition(s): | Consent Legal Obligation | ||||||||||||||||||||||||||||||||
| You may withdraw your consent at any time by contacting us | |||||||||||||||||||||||||||||||||
| Who else might we share your data with? | Central & Local Government, Health Providers, Other Education Providers, Regulatory Bodies, Professional Associations, Disclosure & Barring Services. | ||||||||||||||||||||||||||||||||
| Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections? | No | ||||||||||||||||||||||||||||||||
| How long will your data be kept? | When will it stop being used? | Date of resignation from volunteer position | |||||||||||||||||||||||||||||||
| How long after this will it be deleted? | 6 years + current | ||||||||||||||||||||||||||||||||
| Our use of the data will be subject to your legal rights (marked if applicable): | ☒ | ☒ | ☒ | ☒ | |||||||||||||||||||||||||||||
| ☒ | ☐ | ☒ | ☐ | ||||||||||||||||||||||||||||||
| We will make automated decisions or profile you based on your data | How will this be done? | NA | |||||||||||||||||||||||||||||||
| What will happen as a result of the decisions? | NA | ||||||||||||||||||||||||||||||||
| As you are giving your data directly to us: | This is the reason why we are allowed to ask for it and use it: | We only process this data with your consent which you are free to withdraw at any time. When working with pupils there is also a statutory requirement for the vetting and barring process | |||||||||||||||||||||||||||||||
| This is what could happen if you refused to let us use your data for this purpose: | We could not accept you as a volunteer at the school | ||||||||||||||||||||||||||||||||
| As you are not giving your data directly to us: | This is who is giving us your personal data: | If you ever get data for other sources, please note them here by agency category | |||||||||||||||||||||||||||||||
| This is a source of personal data open to anyone | Yes | ☐ | No | ☒ | |||||||||||||||||||||||||||||
| These are the categories of personal data being given to us | NA | ||||||||||||||||||||||||||||||||
| Visit the following links for more information about Privacy Law, our obligations and your Rights: | |||||||||||||||||||||||||||||||||
| The ICO Guide to the General Data Protection Regulations 2016 | |||||||||||||||||||||||||||||||||
| If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means: | |||||||||||||||||||||||||||||||||
| Postal Address | Stewards Academy Parnall Road Harlow CM18 7NQ | ||||||||||||||||||||||||||||||||
| Email | admin@stewardsacademy.org | ||||||||||||||||||||||||||||||||
| Phone Number | 01279 421951 | ||||||||||||||||||||||||||||||||
| If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office: | |||||||||||||||||||||||||||||||||
| Postal Address | Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF | ||||||||||||||||||||||||||||||||
| Online Form | |||||||||||||||||||||||||||||||||
| Phone Number | 0303 123 1113 | ||||||||||||||||||||||||||||||||