Statutory Processing of Pupil and Parent data

Please be advised that not all of this data is shared with everyone listed. We only share data required for that particular function and only the minimum required.

What is the service being provided?

Creation, Maintenance of the Pupil Record, Curriculum Delivery and Pastoral Care, including Pupil and Parent/Carer data

What personal data do we need from you?

Name	Address	Known As name	Date of Birth
Ethnicity	Religion	Medical details	Parent/Carer names
Emergency contacts	Gender	UPN	ULN
Dietary Needs	SEN Information	FSM Entitlement	Pupil Premium Entitlement
School History	Academic Data incl reports	Behaviour incl Exclusions	Attendance data
Child Protection data	Images

Who will be using your Personal Data?

Who is the Data Controller?

Stewards Academy Trust

Who is the Data Controller’s

Data Protection Officer?

Lauri Almond – Essex County Council

Are there any Data Processors?

Yes

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Who are they?

Capita SIMS
Vericool
ParentPay
Parent Mail
Edukey Education - Class Chart
GL Assessment
Mint Class
Tassomai
TWIG
Exampro
Pixl Club
My Maths
Maths Watch
Mathsbox
Maths Mastery
GCSE Pod
Boardworks
Renaissance Learning
Capita Business Services - Library
EDUSites
E4Education – website
NCOP (for eligible pupils)
GCSE i-pod

This list is not exhaustive and can be subject to change based on statutory and curriculum requirements

What will it be used for and what gives us the right to ask for it and use it?

The Purpose(s):

Statutory Duties

The Legal Condition(s):

Statutory Duty & Substantial Public Interest

Who else might we share your data with?

Central & Local Government, Health Providers, Other Education Providers, Regulatory Bodies, Police, Youth Service Providers, Place-2-Be, Youth Counselling Trust (YCT)

Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections?

How long will your data be kept?

When will it stop being used?

When the Pupil transfers to another education setting, e.g. another school

How long after this will it be deleted?

Date of Birth + 25 years

Our use of the data will be subject to your legal rights (mark if applicable):

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As you are giving us your data directly:

This is the reason why we are allowed to ask for it and use it:

Statutory Duty

This is what could happen if you refused to let us use your data for this purpose:

N/A

As you are not giving your data directly to us:

This is who is giving us your personal data:

Local Authority or previous education setting

This is a source of personal data open to anyone

Yes

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These are the categories of personal data being given to us

Basic Demographics, including unique ID, name, address, DoB, gender, parental contact details, ethnicity, language, educational attainment & attendance.

Visit the following links for more information about Privacy Law, our obligations and your Rights:

The ICO Guide to the General Data Protection Regulations 2016

The General Data Protection Regulations 2016

If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means:

Postal Address

Stewards Academy Parnall Road Harlow CM18 7NQ

admin@stewardsacademy.org

Phone Number

01279 421951

If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office:

Postal Address

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Online Form

https://ico.org.uk/concerns/handling/

Phone Number

0303 123 1113

Stewards Academy

Science Specialist

Statutory Processing of Pupil and Parent data

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