Statutory Processing of Pupil and Parent data
Please be advised that not all of this data is shared with everyone listed. We only share data required for that particular function and only the minimum required.
| What is the service being provided? | Creation, Maintenance of the Pupil Record, Curriculum Delivery and Pastoral Care, including Pupil and Parent/Carer data | ||||||||||||||||||||||||||||||||||||||||||||
| What personal data do we need from you? |
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| Who will be using your Personal Data? | Who is the Data Controller? | Stewards Academy Trust | |||||||||||||||||||||||||||||||||||||||||||
| Lauri Almond – Essex County Council | |||||||||||||||||||||||||||||||||||||||||||||
| Are there any Data Processors? | Yes | ☒ | No | ☐ | |||||||||||||||||||||||||||||||||||||||||
| Who are they? | · Capita SIMS · Vericool · ParentPay · Parent Mail · My Concern · Edukey Education - Class Chart · GL Assessment · Mint Class · Tassomai · TWIG · Exampro · Pixl Club · My Maths · Maths Watch · Mathsbox · Maths Mastery · GCSE Pod · Boardworks · Renaissance Learning · Capita Business Services - Library · EDUSites · E4Education – website This list is not exhaustive and can be subject to change based on statutory and curriculum requirements | ||||||||||||||||||||||||||||||||||||||||||||
| What will it be used for and what gives us the right to ask for it and use it? | The Purpose(s): | Statutory Duties | |||||||||||||||||||||||||||||||||||||||||||
| The Legal Condition(s): | Statutory Duty & Substantial Public Interest | ||||||||||||||||||||||||||||||||||||||||||||
| Who else might we share your data with? | Central & Local Government, Health Providers, Other Education Providers, Regulatory Bodies, Police, Youth Service Providers | ||||||||||||||||||||||||||||||||||||||||||||
| Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections? | NO | ||||||||||||||||||||||||||||||||||||||||||||
| How long will your data be kept? | When will it stop being used? | When the Pupil transfers to another education setting, e.g. another school | |||||||||||||||||||||||||||||||||||||||||||
| How long after this will it be deleted? | Date of Birth + 25 years | ||||||||||||||||||||||||||||||||||||||||||||
| Our use of the data will be subject to your legal rights (mark if applicable): | ☒ | ☒ | ☒ | ☐ | |||||||||||||||||||||||||||||||||||||||||
| ☐ | ☐ | ☐ | ☐ | ||||||||||||||||||||||||||||||||||||||||||
| As you are giving us your data directly: | This is the reason why we are allowed to ask for it and use it: | Statutory Duty | |||||||||||||||||||||||||||||||||||||||||||
| This is what could happen if you refused to let us use your data for this purpose: | N/A | ||||||||||||||||||||||||||||||||||||||||||||
| As you are not giving your data directly to us: | This is who is giving us your personal data: | Local Authority or previous education setting | |||||||||||||||||||||||||||||||||||||||||||
| This is a source of personal data open to anyone | Yes | ☐ | No | ☒ | |||||||||||||||||||||||||||||||||||||||||
| These are the categories of personal data being given to us | Basic Demographics, including unique ID, name, address, DoB, gender, parental contact details, ethnicity, language, educational attainment & attendance. | ||||||||||||||||||||||||||||||||||||||||||||
| Visit the following links for more information about Privacy Law, our obligations and your Rights: | |||||||||||||||||||||||||||||||||||||||||||||
| The ICO Guide to the General Data Protection Regulations 2016 | |||||||||||||||||||||||||||||||||||||||||||||
| If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means: | |||||||||||||||||||||||||||||||||||||||||||||
| Postal Address | Stewards Academy Parnall Road Harlow CM18 7NQ | ||||||||||||||||||||||||||||||||||||||||||||
| Email | admin@stewardsacademy.org | ||||||||||||||||||||||||||||||||||||||||||||
| Phone Number | 01279 421951 | ||||||||||||||||||||||||||||||||||||||||||||
| If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office: | |||||||||||||||||||||||||||||||||||||||||||||
| Postal Address | Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF | ||||||||||||||||||||||||||||||||||||||||||||
| Online Form | |||||||||||||||||||||||||||||||||||||||||||||
| Phone Number | 0303 123 1113 | ||||||||||||||||||||||||||||||||||||||||||||