Processing for Security Purposes
Please be advised that not all of this data is shared with everyone listed. We only share data required for that particular function and only the minimum required.
| What is the service being provided? | Ensuring school premises are a safe environment for children, school employees, parents/carers and visitors. Data is held via the use of CCTV, Security ID Cards, Visitor registration, Employee and Governor reception photograph displays | |||||||||
| What personal data do we need from you? | · Personal Images · Names · Organisations · Car Registrations | |||||||||
| Who will be using your Personal Data? | Who is the Data Controller? | Stewards Academy Trust | ||||||||
| Lauri Almond (Essex County Council). | ||||||||||
| Are there any Data Processors? | Yes | ☐ | No | ☒ | ||||||
| Who are they? | CCTV: The CCTV operator can only access the system when on-site completing maintenance work to the system. Remote access is currently not possible. Visitor Registration: Currently held in an on-site visitors’ book | |||||||||
| What will it be used for and what gives us the right to ask for it and use it? | The Purpose(s): | Public safety and prevention of crime | ||||||||
| The Legal Condition(s): | · Task in the Public Interest (Public Safety) | |||||||||
| Who else might we share your data with? | Police or other certified investigators | |||||||||
| Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections? | NO | |||||||||
| How long will your data be kept? | When will it stop being used? | CCTV: Standard period is 113 days. May be retained for a longer period if imagery is required for evidential purposes Visitor Data: Once the visit has concluded | ||||||||
| How long after this will it be deleted? | CCTV: As above Visitor Data: Will be held until the visitors’ book is complete plus 6 years – secure disposal | |||||||||
| Our use of the data will be subject to your legal rights (marked if applicable): | ☒ | ☒ | ☐ | ☐ | ||||||
| ☐ | ☐ | ☐ | ☐ | |||||||
| As you are giving us your data directly: | This is the reason why we are allowed to ask for it and use it: | Public Safety | ||||||||
| This is what could happen if you refused to let us use your data for this purpose: | Not applicable | |||||||||
| Visit the following links for more information about Privacy Law, our obligations and your Rights: | ||||||||||
| The ICO Guide to the General Data Protection Regulations 2016 | ||||||||||
| If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means: | ||||||||||
| Postal Address | Stewards Academy Parnall Road Harlow CM18 7NQ | |||||||||
| Email | admin@stewardsacademy.org | |||||||||
| Phone Number | 01279 421951 | |||||||||
| If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office: | ||||||||||
| Postal Address | Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF | |||||||||
| Online Form | ||||||||||
| Phone Number | 0303 123 1113 | |||||||||