Processing Photos and Videos under Consent
Please be advised that not all of this data is shared with everyone listed. We only share data required for that particular function and only the minimum required.
| What is the service being provided? | School Photos/Videos | |||||||||||||||||
| What personal data do we need from you? |
| |||||||||||||||||
| Who will be using your Personal Data? | Who is the Data Controller? | Stewards Academy Trust | ||||||||||||||||
| Lauri Almond – Essex County Council | ||||||||||||||||||
| Are there any Data Processors? | Yes | ☒ | No | ☐ | ||||||||||||||
| Who are they? | Educational Purposes: Website provider · E4Educaton SIMS Vericool – cashless catering Examination bodies for: · Dance / PE · Drama / Music · Photography School Photographer – Van Cols Marketing purposes: Academy website Academy prospectus Newletters Newspaper · Essex Live (on-line) · Harlow Star · Your Harlow (on-line) Third Party Partners · Place 2 Be · Essex County Council · Public Health England This list is not exhaustive Please note – for Marketing there is the option to opt out. Details of who the data will be shared with will be included in the trip/activity specific letter and consent form. | |||||||||||||||||
| What will it be used for and what gives us the right to ask for it and use it? | The Purpose(s): | To enhance education provision, inclusion and recreation | ||||||||||||||||
| The Legal Condition(s): | Consent | |||||||||||||||||
| You may withdraw your consent at any time by contacting us | ||||||||||||||||||
| Who else might we share your data with? | Please see above – Where data is shared for the purposes of trips/activities details will be included within the specific letters | |||||||||||||||||
| Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections? | Yes – border control in America (New York trip) | |||||||||||||||||
| How long will your data be kept? | When will it stop being used? | Photos – Educational · Pupil record – DOB + 25 years Videos – Educational · Until the exam validation period is complete School Photographer · 10 years Photos/Videos – Marketing · Academy website – end of KS4 + 1 year · Prospectus – updated every 3 years · Newsletter – 1 year + current · Production – 3 years + current · Your Harlow – TBC · Essex Live - TBC Please note – for Marketing there is the option to opt out. | ||||||||||||||||
| How long after this will it be deleted? | As above | |||||||||||||||||
| Our use of the data will be subject to your legal rights (marked if applicable): | ☒ | ☒ | ☒ | ☒ | ||||||||||||||
| ☒ | ☐ | ☒ | ☐ | |||||||||||||||
| As you are giving us your data directly to us: | This is the reason why we are allowed to ask for it and use it: | To enable the delivery of these services | ||||||||||||||||
| This is what could happen if you refused to let us use your data for this purpose: | Your child will not be able to participate in these events | |||||||||||||||||
| Visit the following links for more information about Privacy Law, our obligations and your Rights: | ||||||||||||||||||
| The ICO Guide to the General Data Protection Regulations 2016 | ||||||||||||||||||
| If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means: | ||||||||||||||||||
| Postal Address | Stewards Academy Parnall Road Harlow CM18 7NQ | |||||||||||||||||
| Email | admin@stewardsacademy.org | |||||||||||||||||
| Phone Number | 01279 421951 | |||||||||||||||||
| If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office: | ||||||||||||||||||
| Postal Address | Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF | |||||||||||||||||
| Online Form | ||||||||||||||||||