Processing Governor Data
Please be advised that not all of this data is shared with everyone listed. We only share data required for that particular function and only the minimum required.
| What is the service being provided? | Governors Services | |||||||||
| What personal data do we need from you? | Name, Address, Date of Birth, Occupation, Medical, Business Interests, e-mail address, Telephone number, Images | |||||||||
| Who will be using your Personal Data? | Who is the Data Controller? | Stewards Academy Trust | ||||||||
| Lauri Almond – Essex County Council | ||||||||||
| Are there any Data Processors? | Yes | ☒ | No | ☐ | ||||||
| Who are they? | ECC Governor Services DFE – Get Information About Schools Companies House Capita SIMS Parent Mail Parent Pay E4Education – Website National Governor Association (NGA) | |||||||||
| What will it be used for and what gives us the right to ask for it and use it? | The Purpose(s): | To deliver Governor services to the school | ||||||||
| The Legal Condition(s): | · Legal Obligation · Substantial Public Interest | |||||||||
| Who else might we share your data with? | Central & Local Government, Other Education Providers, Regulatory Bodies | |||||||||
| Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections? | NO | |||||||||
| How long will your data be kept? | When will it stop being used? | When a Governor ceases to work for the school, plus one year | ||||||||
| How long after this will it be deleted? | As above | |||||||||
| Our use of the data will be subject to your legal rights (marked if applicable): | ☒ | ☒ | ☒ | ☐ | ||||||
| ☐ | ☐ | ☐ | ☐ | |||||||
| As you are giving us your data directly: | This is the reason why we are allowed to ask for it and use it: | For statutory purposes to ensure the smooth running of the school | ||||||||
| This is what could happen if you refused to let us use your data for this purpose: | Not applicable | |||||||||
| Visit the following links for more information about Privacy Law, our obligations and your Rights: | ||||||||||
| The ICO Guide to the General Data Protection Regulations 2016 | ||||||||||
| If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means: | ||||||||||
| Postal Address | Stewards Academy Parnall Road Harlow CM18 7NQ | |||||||||
| Email | admin@stewardsacademy.org | |||||||||
| Phone Number | 01279 421951 | |||||||||
| If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office: | ||||||||||
| Postal Address | Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF | |||||||||
| Online Form | ||||||||||
| Phone Number | 0303 123 1113 | |||||||||