Privacy Notice - Processing under consent
What is the service being provided? |
School Trips, Schools Clubs, Pupil Support Services, Sporting Activities, Marketing |
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What personal data do we need from you? |
Pupil information incl name, address, DOB Pupil images Pupil Medical information incl health and dietary needs, medication and doctors name and address Pupils travel documentation incl passport, ESTA, EHIC, Visa Parental information incl name(s) and contact details |
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Who will be using your Personal Data? |
Who is the Data Controller? |
Stewards Academy Trust |
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Lauri Almond (Essex County Council). |
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Are there any Data Processors? |
Yes |
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No |
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Who are they? |
Where applicable for each trip/activity: · Travel/tour operators · Airlines · Hotels & Restaurants · 3rd Party Partners
For marketing purposes · Academy Website · Newsletters · 3rd Party Partners and Organisations Please note – for Marketing there is the option to opt out.
Details of who the data will be shared with will be included in the trip/activity specific letter and consent form |
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What will it be used for and what gives us the right to ask for it and use it? |
The Purpose(s): |
To enhance education provision, inclusion and recreation |
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The Legal Condition(s): |
Consent |
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You may withdraw your consent at any time by contacting us |
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Who else might we share your data with? |
Please see above – Where data is shared for the purposes of trips/activities details will be included within the specific letters |
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Will your data be stored in or accessible from countries with no UK-equivalent Privacy Law protections? |
Yes - New York trip only |
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How long will your data be kept? |
When will it stop being used? |
Trips - With no major issue. On conclusion of the trip
Trips – With a major issue. 25year from birth of the pupil affected. All consent forms will be kept until that date
Sports - With no major issue. On conclusion of the activity
Sports – With a major issue. 25year from birth of the pupil affected. All consent forms will be kept until that date
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How long after this will it be deleted? |
As above |
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Our use of the data will be subject to your legal rights (marked if applicable): |
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As you are giving us your data directly to us: |
This is the reason why we are allowed to ask for it and use it: |
To enable the delivery of these services |
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This is what could happen if you refused to let us use your data for this purpose: |
Your child will not be able to participate in these events |
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Visit the following links for more information about Privacy Law, our obligations and your Rights: |
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The ICO Guide to the General Data Protection Regulations 2016 |
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If you have concerns over the way we are asking for or using your personal data, please raise the matter with our Data Protection Officer by the following means: |
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Postal Address |
Stewards Academy Parnall Road Harlow CM18 7NQ |
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admin@stewardsacademy.org |
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Phone Number |
01279 421951 |
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If you still have concerns following our response you have the right to raise the matter with the Information Commissioner’s Office: |
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Postal Address |
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF |
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Online Form |
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Phone Number |
0303 123 1113 |